Office of Safety, Health & Environment
NUS Safety & Health Awards 2023
IntroductionThe NUS Safety & Health Awards 2023 is a programme to recognise NUS Faculties, Departments, and Research Centres / Research Institutes (henceforth known as departments) that have implemented an effective department safety and health management system (DSHMS).It also encourages and rewards departments which have implemented or maintained sound DSHMS to: • self-regulate safety & health (S&H) • build positive safety & health (S&H) culture • promote sharing of knowledge, experience and best practices Standard & GuidelinesDepartments are expected to establish, implement and maintain a DSHMS to manage S&H risks arising from activities and workspaces.The department SHMS standard specifies the DSHMS elements that departments are to implement, each element's performance expectations, and how to drive continual S&H improvement. The Standard also defines the roles and responsibilities of the Head of Department & Director, Departmental Safety & Health Committee and Safety & Health Coordinators to champion & lead safety in the Department. All departments participating in NUS Safety & Health Awards (NUSSHA) are evaluated using this Standard. The DSHMS Standard is available here. Guidance Notes are developed to guide departments with the implementation of the DSHMS. This guidance note provides generic advice on applying the NUS Safety & Health (S&H) Management System Standard for Departments - Part A: Requirements. It explains the underlying intent of the S&H management system elements at the departmental level to address the S&H risks faced by the Department.The Guidance Notes are available here. We would like to encourage departments to refer to both the Standard & the Guidance Notes to develop, implement, strengthen and "value add" their DSHMS.Updates on NUSSHA 2023There is no change to the assessment and award criteria for NUSSHA Awards 2023.For more information, please refer to the NUSSHA 2023 briefing slides here. Judging CriteriaSafety & Health Management, Office of Risk Management and Compliance (SHM, ORMC) appointed assessors will evaluate how each DSHMS element is implemented in the Department. Departments are encouraged to use the Standard & Guidance Notes to help them to identify how to improve and enhance their SHMS.The evaluation is qualitative, encouraging departments to explore innovative ways to implement the SHMS elements. Assessors would provide a category that represents the maturity of DSHMS elements. The categorisation of findings are as follows:
All laboratory based Principal Investigators (PIs) must participate in the NUS SHMS Certification Scheme for Academic Supervisors. New PIs, who are joining the Department, are given six months to set up the Safety & Health Management System and be audited by SHM, ORMC. The departments must support and ensure that PIs have been developed and implemented in the SHMS for their research activities. Departments that have attained two consecutive Commendation Awards are eligible for Excellence Award. One of the criteria is for the Department to bring about S&H improvements through innovative projects (at least one) based on the following theme(s):1. Building Workplace S&H (WSH) capabilities 2. Instilling greater safety ownership 3. Leveraging new technologies to improve safety 4. Fostering partnership & collaboration between departments 5. Integrating health in work and safety 6. Mainstreaming safety into education Department to submit a project report (summarised in 2-page slides) covering the following elements by 28 February 2023. 1. Objective 2. Problem Statement 3. Causes 4. Solution 5. Implementation 6. Result Award Criteria
Timeline for Application Submission and JudgingNUS departments that manage (1) Laboratories and Workshops, (2) Facilities Management & Services, and (3) *Administrative Offices (excluding purely office-based departments, e.g., OHR, OFN etc.) are invited to apply. Please refer to NUSSHA 2023 briefing slides for eligible departments. Departments will be assessed based on their S&H performance over the reviewing period of 1 January 2020 to 28 February 2023. For departments that have to undergo mandatory DSHMS audits, NUS SHA assessments will be conducted in parallel with these audits. Departments are to document and maintain the SHMS documents using Workspace S&H Information Registry (WSHIR) Module in EHS360. SHMS documents must be ready for review by assessor at least four weeks before the audit.
NUSSHA 2020 Award Results
(In No Particular Order of Rank) Frequently Asked Questions (FAQ):1. Who are the NUSSHA 2023 assessors? The lead auditor is from the Office of Risk Management & Compliance (ORMC) who may partner with an external consultant to conduct the audit jointly 2. My Department is certified to ISO45001 and required to undergo an annual audit by external assessors. Does the Department need to undergo another round of audits for NUSSHA? No. Assessors will be present to observe the audit conducted by external auditors. They will process the NUSSHA evaluation based on the observations made during the audit 3. My Department is subjected to mandatory department audits. Is there an additional assessment for NUSSHA? No. Department subjected to mandatory audit will be evaluated once. The result from the audit will be used for the NUSSHA award. 4. How do I select the date for the audits? The audit administrator will liaise with the S&H Coordinator to schedule the audit date upon successful receipt of the application form For general enquiries, please get in touch with the following SHM, ORMC staff: 1. Mr Hairulnizam Ishak at hairul@nus.edu.sg, 6516 7725. 2. Mr Chandra Vendesan at chandra@nus.edu.sg, 6601 2246. 3. Ms Teng Yi Sin at tengys@nus.edu.sg, 6601 8202.
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