Office of Safety, Health & Environment


Safety & Health KPIs for Deans, Directors and Heads of Departments


Safety & Health KPIs has been introduced for Deans, Directors and Heads of Department (HODs) effective August 2014. Deans, Directors and HODs must demonstrate and will be accountable for ensuring safety in their departments/research institutes/research centres. They should ensure that sufficient resources are allocated to safety, and proactively monitor the safety performance of their departments/RICs. The overall aim is for safety and health to be engendered as part of the NUS culture. As leaders play an important role in shaping culture, it is important for Deans, Directors and HODs to set the tone and direction, to positively influence Principal Investigators, staff and students. Furthermore, if you can't measure it, you can't manage it. Hence, the focus of the KPIs is on proactive actions taken by leaders to promote safety and health culture.

Following Dean’s Meeting on 9 March 2016, a periodic reporting of Safety & Health KPIs to Provost and Deputy President (Research & Technology) by Deans, Directors and HODs of selected departments/research institutes/research centres will now be required effective April 2016. The affected departments/research institutes/research centres as determined by Provost and Deputy President (Research & Technology) are listed here.

The framework of reporting of Safety & Health KPIs is as follows:

1. Deans, Directors and HODs are required to establish their Safety & Health KPIs using a standard Safety & Health KPIs Report for Deans, Directors and HODs. The template is available here and it also contains an example of completed KPIs for reference. Deans, Directors and HODs are recommended to consult their respective Safety & Health Committees/Safety & Health Co-ordinators/Safety & Health Officers in developing their KPIs.

2. Deans, Directors and HODs are required to report the progress of their Safety & Health KPIs once every six months to OSHE using this report in SharePoint. The Safety & Health KPIs Report for Deans, Directors and HODs should be updated by the following dates:

Half-Yearly Reports Deadline
1st & 2nd Qtr Report End of July 
3rd & 4th Qtr Report End of January


3. Provost and Deputy President (Research & Technology) will receive a periodic update on the Safety & Health KPIs Report for Deans, Directors and HODs.

process

4. OSHE will share the outcome of the KPIs for individual faculties for the Academic Year (AY) with Deans (and Directors for the RICs) by Sept of each year.

5. Deans, Directors and HoDs with areas of concern will review and indicate how these concerns will be addressed in Annual Performance Review submission to Provost and DPRT in October.

6. Provost and DPRT will review and appraise the Dean, Director and HoDs' Safety and Health KPIs during the Annual Performance Review.

process

7. More details on the S&H KPI criteria, examples, process flow and report of S&H KPIs to NUS Senior Management can be found here.

8. From AY2020/2021 onwards, Deans, Directors and HoDs are required to report their S&H KPIs using the S&H KPI Module in EHS360 IT System. More information can be found here.Whatsnew

Please contact the following OSHE staff for any clarifications or enquiries:
a) Mr Hairulnizam Bin Ishak at oshhi@nus.edu.sg / 65167725

b) Ms Rachel Lim at oshlamr@nus.edu.sg / 66015047

FAQs

Q1: Do all Deans, Directors and HODs need to establish and report their Safety & Health KPIs?
Ans: A. All Deans, Directors and HODs must establish their Safety & Health KPIs, but only selected Deans, Directors and HODs are required to report their Safety & Health KPIs periodically to Provost and Deputy President (Research & Technology) as listed here. Those not on the list should report their Safety & Health KPIs during their annual performance appraisal with their respective Reviewing Officer.

Q2: Who can Deans, Directors and HODs approach to help develop their Safety and Health KPIs?
Ans: Deans, Directors and HODs should approach their assigned Safety and Health Officers to assist. A listing of Safety and Health Officers can be found here.

Q3: What constitues Visible Safety Leadership?
Ans: The Dean, Director or HoD has a personal and direct participation in S&H related events or measuring S&H performance, thereby serving as a role model for people under his/her faculty/school/RIC/department.

Q4: What are examples of Visible Safety Leadership?
Ans: (1) Participation in safety inspection. (2) Gives safety-related speech/talk during an event in NUS. (3) Chairs or leads meetings involving discussions on various safety and health-related issues etc.

Q5: What is the difference between areas for improvement vs area of concern?
Ans:

Type Leading Indicators Lagging Indicators
Area for Improvement Any one of the KPI descriptors is in the Amber zone Reportable incident to regulator and/or misconduct cases (Non-systemic)
Area of Concern Any one of the KPI descriptors is in the Red zone Reportable incident to regulator and/or misconduct cases (Systemic/Recurring)

Q6: What are the proposed measures by Deans/Directors/HoDs to address areas of improvement/concern?
Ans:

Area of Improvement/Concern Proposed Measures
Visible leadership To identify KPIs to demonstrate more visible leadership
Prevention of reportable incident to regulator or misconduct cases To identify any systemic issues and propose KPIs to prevent such incidents in the following year
Audit/Inspection performance To identify programmes/provide resources to improve/enhance their safety and health standards